Now we all know, why we all need to manage time effectively. The question that arises now is how to? What are the tools to manage time? Before we actually try to manage anything we must know how much of it we really have. That is the first step. To maintain our wealth we must ascertain how much of it we have. Let’s take an example. Suppose one gets a salary of Rs.50,000/- per month in cash. So on the salary day this man must have Rs.50,000/- in his pocket in cash. But out of this 50,000 cash how much he owns? He only owns that much that remains after he pays back all his dues like house rent, electric bill , telephone bill, water bill, grocery bill, children’s school fees, transportation fees and other incidental expenses et cetera et cetera. After paying away all these expenses if the amount comes to rest at 15, 000/-then he has only Rs.15,000 for all practical purposes.
Let us see how much time we really have out of twenty four hours or 86400 seconds those have been allotted to us. In our life time of an average say 75 years, we will spend:25 years in sleeping (@ 8 hours a day excluding illness, beauty sleep, sleep due to fatigue, luxury sleep etc. etc.), 6 years in the bathroom (@ one hour morning & evening), 8 years in eating, 5 years in meetings (wrong? Think again), 3 years playing games with people we love or hate, 3 years opening email including junks, 2 years waiting for the red light to turn green (you’re lucky if you don’t have one in your city), in traffic, and may be 8 years in Whatsapp, Face book, Twitter and other social links. So how many years do we really have for ourselves? Sickness and laziness have been excluded in the above calculation. Think of it. So we really need to learn to manage time, right?
Managing time properly has also another advantage. It reduces the stress level. Life becomes smoother and more successful. Time and life are synonymous. When one manages time, he/she also manages life. Let us look at the basics. Basic rules of time management are: Goal setting, Planning and prioritizing, Identifying Time wasters, Efficiency versus effectiveness, Urgent versus Important.
Stephen R Covey, the author of the best seller: “The Seven Habits of Highly Effective People”, popularized the concept of a Time Management Matrix using four quadrants and setting priorities for urgent versus important. It was extremely popular as it was a very simple way of explaining matters relating to urgent vs. important. It was a way to create a list of priorities which may differ entirely from one to another and which at the same time, one of the key points in managing time. There are many other techniques that has to be followed and mastered. But setting priorities is the first step. And the journey to thousand miles start only with the first step.
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